AFS is a request-to-report workflow system. It reads your client request emails, organises every drawing, photo, markup and attachment into a source-traced evidence pack, searches your own document systems first, and drafts a structured internal report — so your engineers and drafters start with context, and your site reps spend less time on admin and more time with clients.
Requests land by email — long threads, drawings, screenshots, photos, crude markups. Before any engineering can start, someone has to reconstruct what’s being asked, find the right drawings, and write it up. That someone is usually your most client-valuable person.
Site reps piece each job together by hand — long email chains, scattered attachments, client markups that don’t quite line up with the drawings. It’s slow, repetitive admin, and it happens on every request.
The site reps who keep clients close and work flowing into the pipeline spend that time assembling reports instead of being in front of the client. Every hour on admin is an hour not spent on the relationship.
When a report reaches the engineer or drafter missing a drawing, a dimension or context, the work stops while they go back to the site rep. Avoidable follow-up questions cost real engineering hours and rework.
AFS monitors your client request emails, builds a source-traced evidence pack from every attachment and inline image, searches your own drawing and document systems first, and continuously drafts a structured internal report. The defensible part isn’t the writing — it’s the workflow: intake, evidence, internal-source search, review and a complete handoff pack.
AFS is one workflow platform with a shared core — evidence engine, source search, review workflow, template-mapped output. Two entry points sit on top of it.
The job starts as a client request email. AFS reads the thread, organises the evidence, searches your drawing systems, and drafts the internal report handoff pack for the engineer and drafter.
The job starts on site. The inspector captures photos, short video and voice notes; AFS extracts the findings, organises the evidence, and drafts a review-ready inspection report before they leave.
Enterprise buyers ask the right questions. Here are the answers upfront.
Every engagement starts with a fixed-fee proof of value, run from your office on real jobs. No long-term commitment before the system has shown it works for your team.
We sit with your site reps, look at real request threads and completed reports, and map where the time goes and what your engineers and drafters need to start. We agree the pilot scope before any build begins.
Fixed fee. Real jobs, run from your office with your team. We measure the admin time saved and whether the handoff is genuinely cleaner for your engineers and drafters. At the end, you decide go or no-go.
If the pilot delivers, we connect AFS to your document and drawing systems and roll it out across the team — in your environment, on your terms, with no ongoing dependency on us.
I worked as a mechanical engineer in an engineering design consultancy — on the receiving end of these reports. I know exactly how much time gets lost when a handoff arrives thin, and how much of a site rep’s week disappears into request admin instead of client relationships.
AFS is built directly — not scoped by a consultant, developed offshore, and handed to a support desk. The person you speak to in scoping is the person who builds the system, runs the pilot, and is still reachable later.
Perth-based. Built for engineering design consultancies in the resources sector. Every engagement run at founder level — full context retained from first call to production.
If your site reps are losing hours to request admin, let’s map it. I’ll show you what’s already built and what an office-based pilot would look like for your team.
Enquire about a pilot →contact@aiflow.systems · Perth, WA